At Personalis, we are transforming the active management of cancer through breakthrough personalized testing. We aim to drive a new paradigm for cancer management, guiding care from biopsy through the life of the patient. Our highly sensitive assays combine tumor-and-normal profiling with proprietary algorithms to deliver advanced insights even as cancer evolves over time. Our products are designed to detect minimal residual disease (MRD) and recurrence at the earliest timepoints, enable selection of targeted therapies based on ultra-comprehensive genomic profiling, and enhance biomarker strategy for drug development. Personalis is based in Fremont, California.

Summary:

Shift: Monday - Friday

This role involves monitoring inventory levels, facilitating routine cycle counts and monthly physical inventory counts and reconciling discrepancies as a result of these counts. This person works closely with the Reagent team to ensure work orders are executed properly, the Project Management team to ensure deliveries are accurate and processable, and with the procurement and warehousing teams to ensure timely delivery and accurate material movements. This position may also serve as backup to the warehousing team to perform receiving, shipping, labelling or other as needed tasks.

Responsibilities:

• Manage work orders:
  • Create and track Reagent work orders to ensure forecast requirements are met.
  • Monitor, maintain, deliver and close Project based work orders.
  • Collaborate with the Purchasing and Reagent Team to verify that materials and resources are available before work begins.
  • Monitor the progress of work orders and update the Reagent Team on priorities.
  • Investigate and resolve any variances or issues related to work orders, such as material usage or accuracy.
• Inventory reconciliation:
  • Conduct regular cycle counts and physical inventories to verify stock accuracy.
  • Investigate the root cause of inventory discrepancies, such as receiving errors, material transactions, or scrap.
  • Document and post inventory adjustments to the system after receiving proper approval.
• Process and system management:
  • Utilize an Enterprise Resource Planning (ERP) manage inventory transactions, track material movements, and generate reports.
  • Ensure all material transactions—including receiving, transfers, and issues—are recorded accurately and in a timely manner.
  • Maintain data integrity for items, bills of materials (BOMs), and stock locations.
• Collaboration and communication:
  • Serve as the key point of contact between departments, including reagents, procurement, shipping/receiving, and finance.
  • Communicate potential material shortages or production delays to the relevant teams.
• Process improvement:
  • Support continuous improvement initiatives to enhance the efficiency of inventory management and production control processes.
  • Help develop and enforce best practices for inventory handling and control.

Requirements:

• Education and experience: A high school diploma is required, but an associate or bachelor's degree in a related field such as supply chain management is a plus.
• 2-3 years relevant experience in manufacturing, warehousing, or inventory management is essential.
• Skills:
  • Strong attention to detail and organizational abilities.
  • Proficiency with ERP/MRP systems (e.g., Oracle, SAP), Microsoft Office and Google Suite.
  • Excellent analytical and problem-solving skills to investigate inventory variances.
  • Effective verbal and written communication for collaborating with multiple departments.
  • Ability to prioritize tasks and manage time effectively.
• Work environment: The role may require physical activities, including standing, walking, and occasional lifting of materials in a warehouse or production environment.

The hiring range for this position is $78,000 to $95,000 per year, which may factor in various geographic regions. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. Our full-time regular positions also include an annual performance-based bonus (or a sales incentive plan) and long-term incentive units (equity) provided as part of our compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Personalis is an equal opportunity employer and is committed to the full inclusion of all individuals. As part of this commitment, Personalis will ensure that persons with disabilities are provided with reasonable accommodations. If you need an accommodation to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your recruiter know, if/when they contacts you.

Personalis is an Equal Opportunity Employer/Minorities/Females/Veterans/Disabilities. Personalis offers a competitive compensation package and benefits including medical, dental, vision, 401(k) match, ESPP, tuition reimbursement, sick/vacation time, commuter benefits/ EV charging stations, onsite gym, and wellness benefits. (For US only, benefits in other countries may vary.)

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