EXECUTIVE ASSISTANT TO HEAD, RESEARCH AND DEVELOPMENT

At Day One, we are focused on advancing first- or best-in-class medicines for childhood and adult diseases with equal intensity. We were founded to address the lack of new therapies resulting from the traditional drug development model, that has left children with cancer and their families waiting too long for new, life-changing treatments. Our aim is to accelerate better, targeted treatments so patients of any age can look forward from ‘day one’ to the future they’ve envisioned.

POSITION SUMMARY:

The Executive Assistant will report directly to the Head of Research and Development (R&D), providing executive support to the Head of Research and Development, and additional members of the Research and Development Leadership Team (RDLT). The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters involving the Head of R&D. The Executive Assistant will also serve as a liaison to other senior management teams, the Office of the CEO, and key constituencies outside of Day One Bio;will organize and coordinate executive activities; will oversee special projects, for example the acquisition and operation of satellite office space; and will be responsible for supporting the coordination and organization of activities and workstreams that are shared across the Executive Assistant team at Day One. The ideal individual will have demonstrated the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Discretion and adherence to strict confidentiality is an absolute requirement. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant will operate in a highly collaborative and team-based work environment and will need to establish productive and trusting relationships at all levels in the organization to be effective.

This person will be located in eastern Massachusetts, within 50 miles of central Boston with a willingness and ability to travel to temporary or permanent Day One Bio worksites at least 2 days/week, depending on business need.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support

• Completes a broad variety of administrative tasks for the Head of R&D and other R&D executive team members including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and meeting agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the Head of R&D and relevant and other R&D executive team members, with other senior executives at Day One Bio and their management teams and Executive Assistants, and key external stakeholders such as management team members and their staffs at other biopharmaceutical companies, universities, nonprofits and other similar organizations on matters related to R&D executive team initiatives.
• Collaborates closely and productively with other members of the Executive Assistant team and, when necessary, with the Sr Facility and Operations Manager at Day One Bio’s global headquarters
• Provides a bridge for smooth communication between the Head of R&D and the RDLT’s executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff and the broader team at Day One.
• Works closely and effectively with all members of the RDLT the to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the R&D executive team updated.
• Manages the Head of R&D’s and other relevant R&D executive team’s external commitments and runs interference with internal commitments (E.g. external Board meetings, investor and partner meetings and interactions, invited talks, other duties).
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Has personal responsibility for maintaining a culture of high performance, creativity and close collaboration with all areas of the business, and in line with Day One’s core values

Board Support

• As business need arises, may support the Office of the CEO’s administrative staff vis a vis Day One’s Board of Directors
• May assist Board members with travel arrangements, lodging, and meal planning as needed
• At all times, maintains discretion and confidentiality in relationships with all Board (and Day One Bio executive) members
• Maintains compliance with applicable rules and regulations set in bylaws regarding Board and Board committee matters

Employee and Senior Management Liaison

• Participates as an adjunct member of the RDLT including assisting in scheduling meetings
• Coordinates and organizes workstreams shared with the other members of the Executive Assistant team
• Assists in coordinating the agenda of senior management team meetings and off sites
• Assists with arranging travel as needed

QUALIFICATIONS

• Strong work tenure: 10+ years of experience supporting C-Level Executives or similar experience, preferably in a biotech or pharmaceutical organization
• Experience and interest in internal and external communications
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

INTERVIEW INTEGRITY

At Day One, we expect each candidate to engage authentically, representing their true qualifications and experiences. As part of our screening process, we will conduct several interviews and background verification. This ensures candidates have the skills they claim and align with our values. We are excited to learn more about you and to create a genuine experience for everyone.

COMPENSATION AND BENEFITS

The salary range for this position is $120,000 - $140,000. Day One considers a range of factors when determining base compensation. These considerations mean actual compensation will vary.

Please visit https://www.dayonebio.com/benefits to see our competitive benefits.

DISCLAIMER

Day One Biopharmaceuticals is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

We are unable to sponsor or take over sponsorship of any applicant work visas at this time.

Recruitment & Staffing Agencies: Day One Biopharmaceuticals does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Day One Biopharmaceuticals or its employees is strictly prohibited unless contacted directly by Day One Biopharmaceutical’s internal HR team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Day One Biopharmaceuticals, and Day One Biopharmaceuticals will not owe any referral or other fees with respect thereto.